When a new employee starts a written statement of particulars of employment (Written Statement) must be provided to an employee.
What must be included within the Written Statement?
The Written Statement must contain the following information:
Good Work Plan requirements
Following the Taylor Review, the Good Work Plan was implemented to put in place legislative reforms in employment law. Key changes were made in relation to the right to receive a written statement of particulars of employment, with effect from 6th April 2020. These were:
What about existing employees?
These new requirements do not apply to employees engaged prior to the 6th April 2020. However, if you as part of an overall contract review are updating terms, the addition of the new requirements is advisable.
They certainly apply to all employees and workers engaged after 6th April 2020.
So why have a contract if I have issued the statement?
Whilst the written statement includes a lot of the important information and it may seem you are repeating yourself, it does not mean that this is the employee’s contract of employment, it is merely evidence of it.
As such employment contracts are particularly important especially as they can also add additional terms to those required to be set out by law. For example, you could include restrictive covenants (i.e. protection against employees poaching customers, setting up in competition and taking key employees), car allowance clauses or company car clauses, bonus arrangements.
You can also issue employment contracts instead of the Written Statement (provided it is on day one of the employment) because they comply with the Written Statement requirements as to information which needs to be provided in writing.
Can you change employment terms?
In short, yes you can but there is a process including consultation with the affected employee(s). For more information as to how to go about this, please contact us.
I want more flexibility:
Information that is not legally required to be include in the Written Statement/employment contract can be contained in policies instead. Policies can be amended by employers without first having to obtain employee permission. They should however be notified of any changes. Recent policies clients have asked to be included within their handbooks include:
How can we help?
Here at WCL we have helped several clients update and maintain their contracts and policies. We can review what you have in place or start afresh. Simply let us know what you need and indeed what documents you do have and we can then advise as to next steps.